Daily report

In the left-hand menu, under Family portal, click the daily report entry. The name you see is whatever your school called that menu section (Daily report by default); the page that opens is titled Daily Report.

Today's date is shown by default. Use the ◀ ▶ arrows to navigate between days. When you are on another date, a Today button appears to bring you back to the current date.

Use the tags selector at the top to see only the students in one group or classroom.

If you sign in with an educator account that has tags assigned, the grid already arrives filtered by yours and the selector only offers those: next to it you will read Showing students from your tags. With a director account, every school tag is listed and no filter is applied by default.

The grid shows all students with their current status: Not Started, Draft, or Published. Click the student's name (or the document icon at the end of the row) to open the report editor.

On the right of the toolbar, an X of Y completed counter tells you how many reports are already published under the active filter. If a student has a severe allergy recorded in their health record, a warning badge appears next to their name.

At the very top of the editor you'll find that day's family observations, if there are any: read them before filling in the fields.

Then complete the available sections: meals (breakfast, lunch, snack — with the levels All, Quite a bit, A little or None), mood, activities, Stools and Sleep (which you tick rather than type — see below), plus the Reminders / Notes section with the fields School observations and Materials to bring. Each section also has an Add note link for a free comment about that part of the day. Available fields may vary if your school has customised the configuration.

Stools and sleep are recorded with buttons, without typing anything:

• Stools — there is one counter per type (normal, soft, liquid and hard) with − and + buttons, and the Total for the day appears below by itself. If the child had none all day, press None; if you then add a stool, None is cleared, and if you press it while counters are set, they go back to zero. The maximum is 20 per type.
• Sleep — you will see a grid of 30-minute slots, each labelled with its time, within the school's sleep hours (9:00 to 17:00 by default). Tap the slots when the child slept: adjacent slots merge into a single nap, shown as a pill (for example, 13:00–14:30). Tap a lit slot to turn it off. To fine-tune the times, tap the pill and adjust Fell asleep and Woke up in 5-minute steps with the arrows (5 minutes earlier / 5 minutes later); close the adjustment with the cross (Close adjustment). A nap cannot go outside the sleep hours or touch another nap. The Total for the day is calculated for you. If the child did not sleep at all, press Did not sleep.
• Older reports — in reports from before this change, the text that was already in the old boxes (Sleep (morning), Sleep (midday), Sleep (afternoon) and the three Stools ones) is still shown, labelled History (read only): it can no longer be edited, but it is not lost when you save the report. Those boxes only appear if there was text that day.

The right-hand panel shows the report Status and the two action buttons:

• Save draft — saves the data without publishing. Families cannot see it until you publish.
• Publish — sends the report to the family and marks the student as Published. If you reached the editor with a tag filter active, that same button reads Publish & Next → instead and opens the next student in the group when you click it. In that case, just above it you'll read Reviewing class with the tag you are filtering by.

Once published, the buttons disappear and the fields are locked.

In the grid, check the boxes next to the students you want to edit together. The header checkbox only selects students on the current page; if the filter matches more, a banner appears with the link "Select all X students in filter" to extend the selection to all of them.

A floating action bar will appear. Click Edit to open the bulk editor.

Complete the fields you want to apply to all selected students. Fields you leave blank will not be updated in the individual reports.

For Sleep, bulk editing adds: the naps you tick are added to those each child already has recorded, without deleting them. Children who already have Did not sleep are left untouched, and when you finish you are told how many were skipped (for example, “1 child was not changed because they already had “Did not sleep””). If you tick Did not sleep in the batch, it only applies to children who had no sleep data yet. Stools do not appear: they can only be recorded in each child's own report.

Click Save draft for N students (the button shows how many you selected) to save the changes. You can then publish each report individually or use Publish All Drafts from the grid.