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Lyncat Niu

Educators

Invite new educators or directors to your school, manage their access and assign group tags.

2026-07-09

Before you start

  • You need the director role to access this section. If you have the educator role, the system will redirect you to the dashboard.
  • Each team member needs their own account to access the panel. The invitation is sent to their email address.

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If you want to assign tags to an educator (for example, their classroom or group), they must first accept the invitation and register. You can then assign tags from the edit modal.

Step by step

Invite a new educator

Educator list with search bar, status filter, and edit, deactivate, and delete action buttons. Director view.
The list shows all team members, their role and status. From here you can invite new members or manage existing ones.

Open the Educators section

In the side menu, go to Settings → Educators. You will see the list of team members and pending invitations.

Click Invite educator

In the top-right corner, click the Invite educator button.

Fill in the invitation details

Enter the Email of the person you want to add. The Full name field is optional: if you leave it blank, the person can fill it in when they accept the invitation.

If you want them to have School director access (can manage the school, invite users, and configure settings), enable the corresponding toggle.

Send the invitation

Click Send invitation. The person will receive an email with a link to accept it. Until they accept, they will appear in the list with the status Pending.

Modal to invite a new educator, with fields for email address, full name, and a toggle for the school director role. Director view.
The invite modal asks for the person's email and optionally their full name and whether to grant the director role.

Edit an educator

From the list, click the pencil icon to open the edit modal. You can change:

  • Full name — the name shown in the panel.
  • Assigned tags — select the group or classroom tags that apply to them.
  • Active account — if you deactivate it, the educator cannot access the application but their data is preserved.
  • School director — you can promote or revoke the director role.

Click Save changes to save.

Activate or deactivate an educator

You can activate or deactivate an account without deleting it. From the list, click the ban icon (⊘) to deactivate, or the check icon (✓) to reactivate.

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Be careful if you are the school's only active director: deactivating that account (yours or another director's) would leave nobody with admin access, and the system does not prevent it. Make sure there is always at least one other active director before deactivating one.

Delete an educator

The trash icon permanently deletes the educator. This action is irreversible and removes all their data.

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Deleting an educator is permanent. If you only want to temporarily block access, use deactivation instead.

Manage invitations

Pending invitations appear in the list with the status Pending or Expired. You can:

  • Resend the invitation if it has taken too long or has expired.
  • Delete the invitation if you no longer want to add that person.

Filter the list

The page includes two filtering tools:

  • Search by name or email — type part of the name or email address.
  • Filter by status — show all, active, pending, or inactive.

What to do if...

I don't see the "Invite educator" button

You must be signed in with an account that has the director role. Educators cannot manage other team members.

The invitation has expired

From the list, filter by Pending or All to find the expired invitation. Click the resend icon to generate a new access link.

The educator cannot access the panel

Check that their account appears as Active in the list. If the status is Inactive, click the reactivation icon.

I can't revoke the director role

If the educator is the only active director at the school, the system will block the change. Add another director before modifying their role.

Frequently asked questions

What is the difference between a director and an educator? A director can manage the school: invite users, configure settings, and access all administration sections. An educator has limited access: they can view data and record daily reports, but cannot modify school settings.

Can I have more than one director? Yes. You can assign the director role to as many team members as you need.

Are tags assigned during the invitation? No. Tags (classroom, group, year) are assigned from the edit modal once the educator has accepted the invitation and registered in the system.

If I delete an educator, is the data they created lost? The data they created (daily reports, news, etc.) is preserved in the system. What is deleted is their account and access.

See also